Database reporting systems – what you need to know

Published: April 2018

Database reporting systems can save you time and money.

Reports are vital to any well-run business; however, it sometimes feels like we spend more time processing, manipulating and reporting data than we do delivering the activities the reports relate to. A well thought out database reporting system can not only free up your time to do the things you enjoy.

A well thought out Database reporting system is a powerful tool to help you take your business forward.


Database Requirements

Most important of all is understanding your requirements. Time spent planning what you need your database to do will save you a lot of time, money and heartache in the future.

Is the aim to free up your time or are you looking for more detailed, flexible reports to give additional information on how your business is doing?

Some other questions to consider:

  • How many people will be expected to access the database at the same time?
  • How big the database will be and what are the storage requirements?
  • What hardware will be needed?
  • Will the users be onsite, or will offsite access be required?
  • Where will the data be stored? Onsite or in the cloud?

Database Time and Budget
Once you’ve decided what reports you need, all you need to do is build the database and plug it in; right? Not quite, a database reporting system is only as good as the information you put into it.

To get the best value from your reporting system, time and budget needs to be set aside for the following:

  • Cleansing and preparing data to be uploaded. Data may be recorded in a number of different formats and will need to be consistent.
  • Entering data from manual forms or transferring from an existing database.
  • Time to test the database. This is often overlooked or seen as a nuisance however putting your best people on this task will ensure that the reporting system works the way your business needs it to.
  • Training staff to use the database. Without training, only the minimum of features will be utilised, and staff will revert back to reporting how they always have.
  • What happens once the database reporting system is handed over. Will your developer support it? Do they have a dedicated helpdesk? How are custom reports created?

An effective Database reporting system will save you time and money.


Format of reports.

When deciding on your requirements for your database reporting systems, how your reports are to be viewed needs careful consideration. CSV files allow you to inspect individual elements of each report for custom requirements.

You may require a dashboard so high-level data can be viewed simply.


Read about how Newcastle based web design agency Urban River worked with Northumberland IFCA to ensure all their reporting requirements were met.


“What a great job you have done and the reporting application is saving lots of time. Pass on my thanks to the expert team on providing a first class customer service”.

Read our case study


We can help you save time and money. Speak to one of our database experts at Web Design Newcastle Urban River today on 0191 456 6199. We can create the perfect database reporting systems for your business.

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